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Biggest Morning Tea Ideas
This is my second year at organising and hosting a morning tea to raise funds for the Cancer Council’s Biggest Morning Tea (27th May – 30th June). It was whilst having coffee with my sister-in-law and our friend that the discussion turned to wanting to do something good, to help something or someone. I had received my fundraising pack the day before and mentioned the morning tea to the girls and next thing we know, we have organised our own Biggest Morning Tea.
Your morning tea can be as big or as small as you like. Every dollar raised counts. You can host a morning tea in your office, in your lounge room, park or book a venue – which is what we have done. My first morning tea was held at the Orchid Society Hall which was generously donated to us for the event. Chairs, tables were already supplied and they had a fully functioning kitchen which I worked out of to prepare and serve up the food. The day before the morning tea, my kitchen and dining table were full of cakes, biscuits, sandwich fillings, boxes of assorted tea, coffee. I spent that whole day baking, preparing. A local event supply business donated table cloths, cutlery and crockery. Local businesses donated fantastic prizes for us to raffle off on the day, we had a Zumba demonstration which got all the kids up and going and throughout the morning a string quartet entertained the guests (they were spectacular and had donated their time for free).
The centre piece was the giant chocolate cake that a local cake decorator had put together just for our morning tea. She made a teapot and tea cups out of cake! It was delicious and the children hovered close by waiting for the time to cut the cake. Once again, this year the morning tea is going to be held at a venue. We have picked this beautiful restaurant in the city, we will have the upper deck for our morning tea, overlooking the river. This year I won’t have to worry about catering as the restaurant will be catering for our guests, and the menu is lovely! Once again a very talented cake decorator has offered up one of her delicious creations which will be our centrepiece (until eaten). Our theme is going to be a “Chic Saturday Morning Tea”. We have a dress code of pretty frocks and fascinators and we will be running a “Best Hat” competition which is going to be judged by a milliner who makes fabulous fascinators and is a popular choice for the Race Day events. Along with a raffle and silent auction – we have amazing prizes up on offer.
Our hostess for our morning tea is a lovely lady who runs an etiquette and deportment business – perfect for our morning tea! We have also secured a special appearance by a local celebrity which is very exciting, not bad considering the whole thing has been put together by three work at home mums. It can be a bit daunting when organising an event, let alone a fundraiser. Some people may feel a bit uncomfortable in seeking donations. If you register for the Biggest Morning Tea, they send you a host pack and included in that is a letter of authorisation for donations/sponsorship. All you do is along with the letter start asking – you will be pleasantly surprised at the positive response you will get as most businesses would be only too happy to help and donate gifts. Some venues may offer their room to you for a reduced fee or for free.
Some things to consider when organising your morning tea:
Date – have a look at the calendar in your area and pick a day that won’t see you competing with markets or other community events (especially if you are making this a public event).
Location – if you are going to host a morning tea at home you will need to look at number of guests, catering options – do it yourself or outsource. Have a look at Pink Frosting’s menu ideas too! Do you have enough chairs, tables, cutlery and crockery? Will it be indoor or outdoor? If you are looking at a venue (social club, restaurant, café etc…) consider the location, parking, accessibility, amenities, furniture available and what decorations they have and if they are happy for you to bring your own decorations (most will be fine with that) things like confetti may not be allowed. Make sure you go in to see the venue so you can start to visualise and come up with the concept. Do they have music/PA system that you can use? The event co-ordinator will go over their contract and any other details regarding the room with you. They are there to help you so if you are not sure on something or need something please give them a call. It is important to keep them in the loop as you plan your morning tea.
Now you have a date and location, you can start seeking donations (auction or raffle?) and you need to decide on numbers. If it is a get together for you and your friends, easy! Using Australia’s #1 Party Shop, order in your morning tea invitations and send them out. If you are hosting at a venue, how many guests, and are you selling tickets to attend? If so, how many tickets will you need to sell to cover costs and raise money and for how much, and what will you include in that price? How are you going to advertise (in my case our friend just happens to have her own Graphics Design business so our flyers and invitations are her domain).
The best part of the morning tea is the decorations and I know the best place to go to get them – Pink Frosting! They have a variety of themes from British to girly and lots of colours get creative with their products. Use the candy buffet jars to display the tea (bags and loose leaf) and place a cute chalk board tag in front of each jar with the name of the tea. Decorate the jars with ribbon and embellishments like butterflies and other decorative stickers. Use vases in a mixture of colours and fill them with in season flowers to brighten up the room. Pink Frosting has cake and cupcake stands along with gorgeous cake decorations for you to add your touch to the treats. Tea pots for centrepieces, dainty napkins and serving ware, balloons, bunting and lanterns – all you have to do is decide! When it comes to great causes and the Biggest Morning Tea, Australia’s #1 Party Shop team are the people to see to help you decorate your event.
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