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Bridal Shower or Kitchen Tea Planning Checklist


In an ideal world, you'd start planning your bridal shower or kitchen tea around two months before the party.  This would give you lots of time to create a theme and prepare for a party that is out of this world.  If you're stretched for time though, you'll find the planning process much busier but it is certainly still achieveable - simply squash our timeline up to create a fun shower for the bride to be!

Six to Eight Weeks Before the Shower

  • Decide on the Host - is it just you or will you have other hosts as well?  Who will do which duties?
  • Set the Budget - decide on the budget and who will pay for what.  Decide how bills will be paid (directly to the vendor or to the main organiser?) and stick with it.
  • Set the Date - Check with the bride and the main guests to ensure the date works for them, then set the date and let everyone know.
  • Create the Guest List - Make sure you check with the bride to be to see if there's anyone special she wants to attend the shower so you don't miss out on her favourite people.  You might also like to check with the bride's mum or mother in law to be so that you don't miss any family members off the list.
  • Determine the Theme - Think about the bride and her personality and determine the theme for the shower.  Then think creatively about how you will incorporate the theme into the invitations, decorations and catering.
  • Purchase or Make the Invitations - Particularly if you're having the invitations professional printed or making them yourself, get started early as this step takes longer than most people think!
  • Book the Professionals - If you're booking a venue, hiring the cutlery and glasses, or having a caterer, you'll need to lock them in as early as possible so you don't miss out.
  • Order Personalised Favours - If you're having personalised bridal shower favours, you should shop now as most customised favours will take around four weeks to get to you.

Four Weeks Before the Shower

  • Send the Invitations -  give guests around a month's notice for the party to make sure everyone can attend.
  • Organise the Menu - Get together with the other hosts and plan the menu for the event including the cake and drinks menu.
  • Make Your Online Purchases - choose and buy your bridal shower decorations and party supplies at a store like Pink Frosting so everything gets to you in plenty of time.

Two Weeks Before the Shower

  • Confirm with Vendors - Check in with the venue, cake maker, caterer etc to make sure that everything is on track for the event.  Check also on payment details.
  • Organise the Games and Prizes - Get together with a couple of the other guests and make up the games and any prizes for the party.
  • Confirm Tasks with Co-hosts - Make sure everyone knows what they are expected to do and that everyone is comfortable with their tasks.

Last Week Before the Shower

  • Confirm Final Guest Count - and double check you have enough catering and supplies for the final numbers.  Inevitably some guests won't RSVP to your invitations, so you may need to call some invited guests to check and see if they intend on coming to the shower.
  • Purchase any Drinks Required - If you're serving wine or cocktails, make your purchases now and start chilling anythink that needs refrigeration.
  • Buy Groceries - Get to the supermarket to purchase any groceries you need for the party.  Leave perishables until the day before the party so they are fresh on the day.
  • Make Your Decorations - Start assembling your decorations to save time on the day of the party.

Day of the Shower

  • Get Together Early - Have your co-hosts arrive at least a few hours before the party so you have heaps of time to decorate and have everything looking perfect for the shower.
  • Be Ready for Early Guests - Some guests arrive early, so don't leave anything until the last minute or you might be caught out!
  • Have Fun - Have a great time!
  • Clean Up - Part of your planning should be to ask your co-hosts to help with the clean up.  Even small soirees leave big messes and it's always easier to have a few extra pairs of hands to help with the cleaning tasks.

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