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Writing Perfect Thank You Notes
In this modern age of mass communication, there's something special about the thank you note. Rather than a thank you email, thank you phone call or thank you text message, the genuine, old-fashioned thank you note expresses gracious and good manners - qualities that never goes out of style.
A little thoughtful thank you note doesn't take much time but will bring many smiles. Here are Pink Frosting's tips for writing the perfect thank you note:
- Greet the giver. Start with "Dear Aunt Edna". Seems simple, but you'd be surprised how many people forget it.
- Handwrite. Even if your handwriting is poor, people will still appreciate the effort. Do not type them or, worse, use a computer. No excuses!
- Express your gratitude. This first paragraph seems like it would be the easiest, but it is actually the most complicated. Don't worry if it sounds too simple - the point of the thank you note is to simply express your heartfelt sentiment.
- Beware of the ‘just writing' trap. You are not "just writing to say" - that's stating the obvious. If the giver is reading, clearly you have already written. Therefore use the present-perfect tense - so write as if whatever you say is happening in the moment.
- Never directly mention money. Instead of saying "thank you for your $100 gift", instead say "thank you for your generosity". Allude to what you may use the money for, without going into specifics (so say "It will be a great help when we purchase our new lounge suite").
- Discuss use. If you've received a gift, say something nice about the item and how you will use it. What about if you don't like the gift? Don't lie, but find a positive thing to say (such as the dress is a lovely shade of blue).
- Mention the past, and allude the future. Let the giver know how they fit into the fabric of your life. If it's someone you see infrequently, say whatever you know: "Mum tells me you're doing well in Melbourne, and I hope we cross paths soon." If it's someone you are in regular contact with: "I know we'll catch up soon, but I wanted to take time to say thanks."
- Be gracious. End your note with "Thanks again for your gift". Then simply end your note. Use whatever works for you: love, yours truly, with love. Then sign your name and you're done.
- It's not a time to brag. Don't use the thank you note as an opportunity to fill the reader in on your new job, girlfriend of number of surgeries. Save that for your annual Christmas letter. The thank you note is exclusively about thanking somebody for their kindness.
Pink Frosting sells an elegant range of party stationery to help you design and create your very own beautiful party invitations, thank you cards, party hats, menus, and so much more.
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